Executive Administrative Assistant

About the role

Barakat + Bossa, a U.S.-based law firm, is seeking a proactive Executive Administrative Assistant to support its leadership team from the Administrative Resource Center in Medellín. The role involves managing executive calendars, coordinating meetings, handling travel arrangements, and maintaining confidential information with a high degree of professionalism.

Key responsibilities

• Manage multiple executive calendars, schedule and reschedule appointments, and resolve conflicts efficiently.
• Coordinate meetings end‑to‑end, including invitations, room bookings, virtual links, agendas, and follow‑up actions.
• Arrange domestic and international travel, handling flights, accommodations, ground transport, itineraries, and last‑minute changes.
• Prepare, proofread, and organize correspondence, reports, presentations, and other business documents.
• Maintain organized electronic filing systems, databases, spreadsheets, and administrative records.
• Assist in planning conferences, firm events, and special projects, ensuring all logistics are covered.
• Support daily office operations and other executive support functions as needed.
• Handle confidential and sensitive information with discretion.

Required profile

• Bachelor’s degree in Business Administration, Communications, Management, or a related field preferred.
• Minimum three years of experience in an executive‑assistant or senior administrative role.
• Fluent English (C1 level or higher) with excellent written and verbal communication.
• Strong organizational, time‑management, and multitasking abilities.
• Ability to maintain confidentiality and exercise sound judgment.

Required skills

• Advanced proficiency in Microsoft Office Suite.
• Advanced proficiency in Google Workspace.