Executive Administrative Assistant (Remote, Colombia)

About the role

Polaris Advisors is seeking a proactive Executive Administrative Assistant to support its Managing Partners. This high‑trust position ensures seamless day‑to‑day operations, allowing senior leaders to focus on strategic initiatives in the healthcare IT sector.

Key responsibilities

• Manage and optimize the Managing Partners' calendars, coordinating meetings across multiple time zones.
• Arrange domestic and international travel, including flights, hotels, and detailed itineraries.
• Serve as the primary point of contact for internal and external stakeholders.
• Anticipate needs, resolve scheduling conflicts, and handle logistical challenges proactively.
• Maintain strict confidentiality and professionalism in all interactions.

Required profile

• Proven experience as an Executive Administrative Assistant.
• Strong communication skills in English (C1+ level).
• Excellent organizational abilities and a proactive mindset.
• Discretion, reliability, and composure under pressure.

Required skills

• Tech‑savvy with comfort using calendar tools, travel platforms, and virtual collaboration solutions.
• Strong knowledge of Microsoft Office suite.

What we offer

• Full‑time permanent position (1 opening).
• Remote work based in Colombia, Monday‑Friday 8‑hour days (US holidays).
• Competitive salary of COP 6,000,000.
• Dynamic team environment with openness to new ideas.
• Equal‑opportunity employer committed to diversity and inclusion.