Executive Assistant

About the role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative, financial, and project support in a fully remote, EST‑aligned environment. The role combines calendar and inbox management, basic financial operations, and project coordination, ideal for a tech‑savvy multitasker with strong English communication skills.

Key responsibilities

• Monitor multiple inboxes, triage and respond to client inquiries.
• Handle ad‑hoc payments, invoice processing, and file management.
• Manage calendars, schedule meetings, arrange travel, and coordinate agendas.
• Serve as a liaison between employees, clients, and external partners.
• Prepare, edit, and format correspondence, presentations, reports, and other documents.
• Coordinate meetings, take minutes, and follow up on action items.
• Assist with project management tasks, track deadlines, and ensure successful delivery.
• Support business administrative and personal tasks as needed.
• Create SOPs and other documentation using AI tools.

Required profile

• 3+ years experience in an Executive Assistant, administrative, or accounting role.
• Strong C‑level verbal and written English communication skills.
• 1–2+ years experience with project management tools such as Clickup or Monday.com.
• Experience using note‑taking and AI documentation tools.
• Excellent organizational, planning, and time‑management abilities.
• Ability to work full‑time in an EST‑aligned remote setting.

Required skills

• Clickup
• Monday.com
• Notion
• AI documentation tools