Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support our leadership team in a fully remote setting based in Colombia. The role involves handling administrative, operational and financial tasks, ensuring smooth daily operations while maintaining confidentiality and high attention to detail.

Key responsibilities

• Manage executive email inboxes, prioritize communications and coordinate daily calendars.
• Track task lists, deadlines, and follow up on outstanding action items.
• Organize monthly management meetings, prepare agendas, take notes and distribute action items.
• Prepare and maintain monthly reports and handle basic bookkeeping using QuickBooks Online.
• Perform credit‑card reconciliations, record transactions and maintain accurate financial records.
• Research and coordinate with new vendors and suppliers, and improve internal procedures.

Required profile

• Minimum three years of experience as an Executive Assistant, Administrative Assistant or Office Manager.
• College or university degree.
• Strong written and verbal English communication skills.
• Excellent organizational, time‑management and problem‑solving abilities.
• Professionalism, discretion and ability to handle confidential information.

Required skills

• QuickBooks Online (QBO) for bookkeeping.
• Basic bookkeeping and financial record‑keeping.