Executive Assistant Operations Manager

About the role

You will work directly with a founder, handling day‑to‑day operations so the founder can focus on strategic growth. The role involves managing calendars, inboxes, vendors, and building systems to keep the business running smoothly.

Key responsibilities

• Take ownership of tasks from goal setting to execution and report progress proactively.
• Identify manual or broken processes and replace them with SOPs and automation.
• Design, build and maintain AI‑driven workflows using tools such as Zapier, Make, n8n, ChatGPT and Claude.
• Coordinate contractors, agencies and vendors to ensure critical work is completed on time.
• Track operational metrics that demonstrate the efficiency of the business.

Required profile

• 3+ years of experience as an Operations Manager, Online Business Manager, Executive Assistant or founder’s right‑hand.
• Proven ability to build structure from scratch in a small, founder‑led company.
• Excellent written and spoken English (C1) and a reliable remote work setup.
• Experience working with US‑based companies is a strong plus.

Required skills

• Zapier
• Make (formerly Integromat)
• n8n
• ChatGPT
• Claude

What we offer

• USD 2,000‑2,500 monthly salary with a clear path to raises.
• 10 paid leave days plus unlimited sick leave.
• Ongoing training, mentorship and access to a global, majority‑women community across ~20 countries.