Executive Assistant – Part‑Time Remote

About the role

We are looking for a highly resourceful Executive Assistant to support a fast‑moving entrepreneur and CEO. This high‑trust, part‑time remote role goes beyond traditional admin tasks, focusing on reducing the CEO’s workload through proactive execution and coordination.

Key responsibilities

• Attend selected meetings, capture concise notes with decisions, action items, owners, and deadlines.
• Personally execute the maximum reasonable number of action items and assign the rest, tracking them to completion.
• Manage the CEO’s inbox, draft communications, prioritize follow‑ups, and produce a daily digest of updates and pending decisions.
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and supporting documentation.
• Conduct detailed research on vendors, partners, services, and personal matters, presenting clear recommendations.
• Track financial deadlines, receipts, payments, and maintain organized administrative documentation.

Required profile

• At least three years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or similar role.
• Previous experience supporting a founder, entrepreneur, or C‑level executive is strongly preferred.
• Excellent written and spoken English, strong judgment, and ability to operate with incomplete information.
• High level of integrity, professionalism, discretion, and confidentiality.

Required skills

• Proficiency with Google Workspace, Slack, Zoom.
• Experience using project‑management platforms such as Monday.com, Asana, ClickUp, or Trello.
• Comfort with learning automation tools, AI platforms, and unfamiliar technology.

What we offer

• USD $850–$1,000 monthly compensation, based on experience.
• Fully remote work with a direct reporting line to the CEO.
• Exposure to complex business decisions, research, vendors, travel, and executive operations.
• Opportunities to develop skills in automation, AI tools, project management, and operational execution.
• Performance‑based compensation reviews and potential to expand into a full‑time position.