Executive Assistant (Remote)

About the role

This full‑time contractor position supports the Founder of a lean investment firm, handling administrative and context‑heavy tasks that currently consume 30‑40% of his time. You will manage his calendar, inbox, and coordination with investors, portfolio companies, and sellers, enabling him to focus on investment decisions.

Key responsibilities

• Own the Founder’s calendar across multiple time zones, prioritize meetings, and resolve scheduling conflicts.
• Triaging and organizing a high‑volume inbox, identifying urgent items and handling routine matters independently.
• Coordinate complex domestic and international travel, creating detailed itineraries and adapting to last‑minute changes.
• Prepare meeting materials, relationship history, and concise context to keep the Founder informed.
• Maintain accurate CRM and contact records to keep pipeline activity current.

Required profile

• 3+ years supporting senior executives, preferably founders in investment, private equity, venture capital, or financial services.
• Proven ability to manage complex executive calendars and high‑volume inboxes with strong judgment.
• Excellent written and spoken English, with confidence to communicate with investors and external stakeholders.
• Professional remote workspace and availability during U.S. Eastern Time core hours, with occasional responsiveness outside core hours.

Required skills

• Advanced proficiency with Gmail, Google Calendar, and Google Workspace.
• Strong working knowledge of Zoom and CRM platforms.
• Hands‑on experience coordinating complex travel itineraries.
• Familiarity with HubSpot (nice to have).