Executive Assistant / Task & Email Manager

About the role

We are seeking a reliable Executive Assistant / Task & Email Manager to support the management team of an architectural firm. The role is fully remote and focuses on keeping the manager’s inbox, tasks and project tickets organized and on schedule.

Key responsibilities

• Manage and organize the manager’s inbox to ensure timely responses and no missed items.
• Track project tickets, requests and daily tasks, following up until completion.
• Maintain task‑management systems, monitor deadlines and update status.
• Coordinate follow‑ups with internal team members, vendors and clients.
• Keep project communications organized and up‑to‑date.
• Support scheduling, reminders and general administrative assistance.
• Ensure tasks are completed on time and properly documented.

Required profile

• Minimum 3 years experience as an executive assistant or administrative support with task and email management.
• Strong written and spoken English.
• Professional experience communicating with clients or vendors.
• Comfortable using email, task and project management tools.
• Located in the Philippines, Colombia, South Africa, Mexico, Dominican Republic or Egypt and available during Eastern Time business hours.
• Ability to provide details of work equipment, power and internet backup.

Required skills

• Email systems
• Task management tools
• Project management tools
• CRM or ticketing systems (preferred)

What we offer

• Competitive salary
• Weekly payments and performance‑based incentives
• Opportunity to work on diverse architectural projects
• Supportive and collaborative remote work environment
• Weekends off