Executive Assistant to CEO – Bogotá

About the role

We are seeking a highly organized Executive Assistant to support the Office of the CEO at our new Bogotá office. The role serves as the operational hub for the CEO, coordinating daily activities across Sales, Marketing, Recruitment, HR, Finance and Operations, and ensuring smooth communication throughout the regional team.

Key responsibilities

• Act as the primary point of contact for the CEO in Colombia, managing calendars, meetings, travel and confidential documentation.
• Collect daily operational updates from all departments and compile comprehensive daily, weekly and monthly executive reports.
• Identify and resolve operational bottlenecks, escalating issues that require executive attention.
• Conduct daily check‑ins with department managers, monitor KPI progress and enforce deadline compliance.
• Prepare executive presentations, summaries and dashboards to support data‑driven decision‑making.
• Facilitate cross‑department communication, ensuring information flows efficiently between Sales, Marketing, HR, Recruitment, Finance and Operations.
• Maintain office administration, vendor relationships and onboarding processes for new hires.

Required profile

• Proactive, accountable and able to work independently in a fast‑paced environment.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Effective communicator who can build relationships across multiple functions.
• Discretion in handling confidential information and executive matters.

Required skills