Executive Assistant to the CEO and COO

About the role

Pasito, an AI workspace for employee benefits, is looking for an Executive Assistant to its CEO and COO. The role sits at the heart of how the company runs, touching operational processes, cross-functional projects and planning team events. It suits someone early in their career who wants to learn how a startup operates from the inside out. The position is based in Latin America and is remote-first.

Key responsibilities

• Provide daily administrative and operational support to executive leadership and team members
• Manage executive calendars, coordinate meetings and follow up on time-sensitive internal and client requests
• Draft, edit and format client materials such as proposals, agreements, job descriptions and handbooks
• Run end-to-end digital signature workflows, verify details, route contracts and monitor execution
• Administer internal tools and knowledge bases across Notion, Teams, ClickUp, HubSpot and Google Workspace
• Monitor quality, consistency, naming conventions, formatting, version control, deadlines and client experience
• Own client invoicing end-to-end, including sending invoices and managing billing communication with accounting and finance
• Coordinate cross-team initiatives by tracking timelines, deliverables, documents, calendars and meeting recaps
• Flag high-priority tasks and bottlenecks, and help improve internal workflows and templates
• Build AI-powered workflows to keep systems updated and teams in sync
• Support major product launches, assist with product QA and testing, and support training calendars and certification tracking
• Work with marketing and sales on in-person events, plan budgets for team events, and support employee engagement and internal communications with HR

Required profile

• 1-3 years of experience in business operations, executive support, office administration or a related field
• Excellent written and verbal English, able to write clear, professional client-ready emails
• Highly organized with strong attention to detail on names, dates, signers, billing amounts and scheduling
• Able to manage competing priorities and stay organized in a fast-moving client-service environment
• Comfortable with ambiguity and quick changes
• Based in Latin America

Nice to have

• Experience with Notion, Slack, ClickUp or similar project management and documentation platforms
• Prior startup, AI-native or high-growth company experience

What we offer

• Salary benchmarked to the market, paid in USD
• Direct reporting to the CEO and close work with the COO and other leaders
• Learning and development budget for courses, books or conferences
• Annual team offsite