Logistics & Operations Executive Assistant (Remote)

About the role

Viva is seeking a Logistics and Operations Executive Assistant to support a US or Canadian startup executive. This full‑time remote position serves multiple Latin American countries and aligns with Viva’s mission to create career opportunities for women across the region.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, generate reports, and maintain SOPs and documentation.
• Coordinate projects and facilitate internal communication across teams.

Required profile

• Minimum 2 years experience as an Operations, Project, Recruiting Coordinator or similar role.
• Fluent English (C1 level) – written and spoken.
• Proactive attitude and ability to work independently.
• Comfortable using Google Workspace, Slack, Notion and enthusiastic about AI tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total with regular raises every 6 months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• 4‑week paid training and clear growth paths (Senior EA, CSM, Chief of Staff).