Procurement Assistant - Remote (Colombia / LATAM)

About the role

VELAIO is recruiting a Procurement Assistant to support the daily operations of the IT Procurement and Vendor Management team of its client, a Canadian company in the services sector. The position is remote and covers Latin America, with a preference for candidates based in Colombia. The successful candidate processes purchasing transactions, coordinates with suppliers and internal stakeholders, maintains procurement records and supports reporting and sourcing.

Key responsibilities

• Prepare and process purchase requisitions and purchase orders in JD Edwards (JDE), ensuring accuracy and compliance with purchasing policies and approvals.
• Review purchase requests and supporting documents for completeness, including vendor details, pricing, quantities, currency and billing information.
• Obtain supplier quotations and prepare comparisons to support purchasing decisions.
• Track purchase orders, confirmations, delivery schedules and outstanding items, following up with suppliers and internal stakeholders.
• Coordinate vendor onboarding and updates by collecting the required documentation.
• Work with Accounts Payable, suppliers and internal teams to resolve invoice discrepancies, receiving issues and PO inquiries.
• Maintain vendor records, procurement files, contract information and renewal trackers.
• Monitor procurement requests, respond to inquiries and escalate issues needing further review.
• Support process improvements and keep records complete and organized for reporting and audit.

Required profile

• Minimum of 3-4 years of experience in procurement, purchasing or procurement administration.
• Degree in business administration, supply chain management, procurement or a related field, or an equivalent combination of education and experience.
• Background in business administration, international trade, logistics, supply chain or accounts payable is welcomed if the candidate has performed purchasing functions.
• Strong written and verbal English; day-to-day communication is in English.

Required skills

• Working knowledge of the procure-to-pay process, including vendor onboarding, purchase requisitions, purchase orders, receiving and invoice matching.
• Working knowledge of ERP systems and Accounts Payable automation tools.
• Advanced Excel, and proficiency in Outlook, Teams, Word and SharePoint.
• JD Edwards (preferred) and familiarity with IT hardware, software licensing, subscriptions, maintenance renewals and professional services (preferred).