Property Management Operations Coordinator

About the role

The Property Management Operations Coordinator provides daily administrative support to the Regional Manager, ensuring smooth property operations across multiple portfolios. This remote, execution‑heavy role focuses on organization, record‑keeping, and coordination of resident, leasing, and maintenance activities.

Key responsibilities

• Maintain regional calendars, schedule meetings, and track deadlines for property teams.
• Prepare and distribute lease and renewal documents using approved templates, and monitor renters insurance and move‑in/move‑out paperwork.
• Coordinate maintenance work orders, property inspections, and vendor scheduling, ensuring timely completion.
• Collect, organize, and enter vendor invoices and expense data, routing discrepancies for review.
• Run AppFolio reports, update property availability, and keep ad listings current.

Required profile

• 2+ years of hands‑on administrative or executive assistance experience.
• Excellent written and spoken English with strong business communication skills.
• Highly organized, detail‑oriented, and able to follow checklists and established procedures.
• Comfortable handling confidential resident and company information.

Required skills

• AppFolio or comparable property management software (Yardi, Buildium, RealPage).
• Google Workspace (Gmail, Calendar, Drive, Sheets, Docs).
• Microsoft Office, especially Excel.
• Cloud document platforms and e‑signature tools (DocuSign, HelloSign).
• Collaboration tools such as Zoom, Slack, or Microsoft Teams.