Real Estate Virtual Assistant (Acquisitions & Operations Coordinator)

About the role

A U.S.-based real estate company that buys distressed properties works directly with property owners and builds its own deal pipeline. It is a small, owner-led team where the right person has real influence on how internal systems and processes are built. The client is looking for an Acquisitions & Operations Coordinator to keep the deal pipeline full, organized and moving, working directly with the owners on lead generation, CRM management, transaction support and marketing. The position is 100% remote, open to LATAM candidates, full-time, paid in USD, with a start date as soon as possible.

Key responsibilities

• Monitor county websites on a set schedule for pre-foreclosure filings and tax-delinquent properties
• Pull and filter property lists in PropStream based on target criteria
• Skip trace owners to find current phone numbers and contact details
• Add every new property and owner to the database with complete and accurate records
• Enter and update contacts, properties and deals in HubSpot, organize contacts into lists and enroll them in the right email and call sequences
• Keep call lists clean and call-ready, honoring Do Not Call requests
• Track the status of every lead so nothing falls through the cracks
• Prepare purchase and sale contracts from approved templates, track e-signatures to completion and keep signed documents and deal records up to date
• Schedule seller appointments, property walkthroughs and buyer showings, and manage the owner's calendar
• Post properties for sale in local Facebook groups and other social channels, and route serious buyers into HubSpot

Required profile

• Professional English (C1)
• Strong attention to detail, able to spot a wrong digit or a missing field
• Organized and self-directed, able to run a daily routine without reminders
• Comfortable learning new software quickly
• Clear, professional writing for emails, posts and messages
• Reliable and trustworthy with sensitive personal and financial information

Required skills

• HubSpot (strongly preferred)
• Nice to have: another CRM, real estate, title, lending or property management background
• Nice to have: familiarity with PropStream, skip tracing or county record searches, and understanding of Do Not Call and telemarketing rules

What we offer

• Full-time remote work from anywhere in LATAM
• Paid in USD
• Direct work with the owners and real influence on how systems are built