Remote Administrative Assistant for Senior Executives

About the role

We are looking for a highly driven, articulate Administrative Assistant to provide high‑level support to 4‑5 senior executives working across diverse functions. This remote, fast‑paced role demands exceptional organization, agility, and the ability to juggle multiple competing priorities while maintaining professionalism.

Key responsibilities

• Manage complex, frequently changing calendars across multiple time zones for 4‑5 executives.
• Monitor and triage executive inboxes, flagging and responding to time‑sensitive requests.
• Coordinate high‑volume meetings, appointments, and internal training sessions.
• Arrange end‑to‑end travel logistics and prepare detailed itineraries.
• Prepare, reconcile, and submit accurate expense reports.
• Raise and process purchase requests and purchase orders, ensuring compliance.
• Handle confidential information, including personnel, financial, and strategic data.
• Support ad‑hoc projects such as file management, vendor set‑up, invoice follow‑ups, and process improvements.
• Manage contract administration, including execution coordination and record‑keeping.
• Schedule and facilitate Advisory Board meetings and AI Champion forums.

Required profile

• Proactive, detail‑oriented, and able to anticipate executive needs.
• Excellent communication skills and a people‑focused mindset.
• Ability to work under pressure, reprioritize quickly, and maintain accuracy.
• High degree of professionalism and discretion when handling sensitive information.

Required skills

What we offer

• Fully remote work arrangement.
• Opportunity to support senior leadership across multiple functions.
• Dynamic, fast‑moving environment with room for growth.