Senior Executive Assistant

About the role

We are seeking a Senior Executive Assistant to support the incoming CEO of a global organization with more than 3,500 employees across several continents. This high‑impact position acts as a "Chief of Staff minus one," helping the executive stay focused on strategic priorities while managing day‑to‑day operations.

Key responsibilities

• Manage a complex executive calendar and coordinate meetings across multiple time zones.
• Handle inbox management, prioritize communications, and draft responses as needed.
• Arrange domestic and international travel, itineraries, and logistics.
• Research and prepare meeting briefs, presentations, and background materials for stakeholders.
• Track action items, follow up with internal teams, and support light project management.
• Anticipate executive needs, solve problems proactively, and maintain strict confidentiality.

Required profile

• 4+ years of experience supporting C‑level executives in multinational environments.
• Highly proactive, detail‑oriented, and able to work independently.
• Excellent written and verbal English communication skills.
• Experience managing multiple priorities in a fast‑paced setting.

Required skills

• Proficiency with AI tools such as Copilot and Claude for research.
• Strong command of Google Workspace and Microsoft Office suite.
• Familiarity with calendar management tools.
• Experience using Hubspot.

What we offer

• Competitive salary of $2,000‑$3,000 USD per month.
• Flexible working hours (EST 8 am‑6 pm) and remote work option.
• 10 business days of PTO plus US holidays.
• Opportunity to become a strategic partner to a global executive.