Senior Staff Assistant

About the role

The Senior Staff Assistant provides high‑level administrative support to the Special Representative of the Secretary‑General (SRSG), the Deputy SRSG and the Head of the Integrated Office of the United Nations Verification Mission in Colombia. Based in Bogota, the role ensures smooth communication, efficient calendar management and proper handling of confidential documents for senior leadership.

Key responsibilities

• Screen, prioritize and manage all incoming and outgoing correspondence, including confidential and sensitive materials.
• Maintain and coordinate the senior leadership’s calendars, arrange official travel, visas and logistical support.
• Draft, format, edit and finalize notes, submissions and other documents for the SRSG and DSRSG.
• Oversee the office budget, ensuring compliance with approval processes.
• Track decisions and action points from meetings, ensuring timely follow‑up.
• Facilitate administrative coordination between the Office of the SRSG, mission components, UN Headquarters and UN agencies.

Required profile

• High school diploma required; a university degree in social, communication, economic or political sciences is desirable.
• Minimum eight years of progressive administrative support experience, preferably supporting senior officials.
• Knowledge of UN systems or field operations and familiarity with the Latin America and Caribbean region are advantageous.
• Professionalism, tact and discretion in handling confidential matters.
• Strong teamwork orientation and ability to collaborate across units.
• Effective planning, organizing and risk‑management skills.
• Fluency in English (UN Level III) and Spanish (UN Level II) as required by the UN Language Framework.