Virtual Executive Assistant – Remote

About the role

Viva is seeking a proactive Virtual Executive Assistant to support a senior executive at a fast‑growing startup. This fully remote position allows you to work from anywhere in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua while contributing to a mission that empowers women across Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Streamline internal workflows, create SOPs, and maintain documentation.
• Analyze data, generate reports, and support project coordination.
• Facilitate cross‑functional communication using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Team Lead, Operations Manager, Account Manager).
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently and handle multiple priorities.
• Experience with remote collaboration tools and a passion for AI‑enhanced productivity.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI tools and automation

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 4‑week paid training.
• Clear career path to Senior EA, Customer Success Manager, or Chief of Staff.