Virtual Executive Assistant (Remote)

About the role

Viva is looking for a seasoned professional to support a high‑level executive in a fully remote capacity across Latin America. You will bring leadership experience to manage calendars, communications, and operational workflows, ensuring the executive’s day runs smoothly.

Key responsibilities

• Own the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, generate reports, and maintain SOPs and documentation.
• Coordinate projects and facilitate internal communication across teams.

Required profile

• 2+ years in a leadership role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Fluent English (C1 level) – written and spoken.
• At least one previous role with a minimum of two‑year tenure.
• Proactive attitude and comfortable working independently.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack.
• Familiarity with Notion.

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime, weekends off, paid holidays, vacation, sick days, and family care days.
• Paid parental leave, global health insurance, 5‑week paid training, and clear growth paths to Senior EA, CSM, or Chief of Staff.