Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is seeking a proactive Virtual Executive Assistant to support a senior executive at a fast‑growing startup. The role is fully remote and open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right‑hand to the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Develop and refine SOPs, documentation, and internal processes.
• Analyze data, generate reports, and support project tracking.
• Facilitate cross‑functional communication using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Team Lead, Operations Manager, Trainer, Account Manager).
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently, prioritize tasks, and thrive in a fast‑paced environment.
• Commitment to a fixed schedule with no overtime, weekends, or on‑call duties.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Full‑time remote contract, 100 % remote forever.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and a four‑week paid training program.
• Clear career paths toward Senior EA, Customer Success Manager, or Chief of Staff.