Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive at a fast‑growing US or Canadian startup. The role is fully remote and open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.

Required profile

• 2+ years in a leadership or supervisory role (e.g., Team Lead, Operations Manager, Trainer, Account Manager).
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently, prioritize tasks, and handle ambiguity.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack.
• Familiarity with Notion.
• Interest in AI tools and automation.

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 4‑week paid training.
• Career progression to Senior EA, Customer Success Manager, or Chief of Staff.