Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive at a fast‑growing startup. This fully remote position serves leaders across Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, and Nicaragua, providing high‑level administrative and operational support.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Streamline workflows, generate data‑driven reports, and maintain SOPs and documentation.
• Assist with project tracking, internal coordination, and cross‑functional communication.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Strong command of written and spoken English (C1 level).
• Demonstrated ability to work independently, prioritize tasks, and thrive in a fast‑paced environment.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack for team communication.
• Familiarity with Notion for documentation and project management.
• Enthusiasm for AI tools and emerging technologies.

What we offer

• Base salary of $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 4‑week paid training.
• Clear growth path to Senior EA, Customer Success Manager, or Chief of Staff.