Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a Virtual Executive Assistant to support a US or Canadian startup executive. This full‑time, 100% remote position serves candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador or Nicaragua. You will bring executive‑level organization and operational support to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses and event planning.
• Improve internal workflows, create and maintain SOPs, documentation and reports.
• Conduct data analysis and support project coordination across teams.
• Facilitate internal communication and ensure seamless operational execution.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Proven track record of at least one role held for 2 + years.
• Comfortable using Google Workspace, Slack and Notion; enthusiastic about AI tools.
• Proactive mindset and ability to work independently.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days and parental leave.
• Global health insurance and 4‑week paid training.
• Clear growth paths to Senior EA, CSM or Chief of Staff.