Bilingual Administrative Assistant

About the role

We are seeking a proactive and detail‑oriented Bilingual Administrative Assistant to support daily operations at our Bogotá office. You will work in a fast‑paced international environment, ensuring smooth administrative processes and excellent service to internal and external stakeholders.

Key responsibilities

• Provide day‑to‑day administrative support to keep the office running efficiently.
• Prepare correspondence, reports, official letters, presentations, and other business documents.
• Organize, file, and maintain physical and electronic records, and follow up on pending documentation.
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
• Welcome visitors, support reception activities, and manage phone calls.
• Handle administrative procedures with suppliers, clients, and external entities.
• Review and manage contracts and related documentation.
• Process invoices, maintain expense records, support billing, and follow up on payments.
• Prepare invoice summaries for the Accounting team.
• Take meeting minutes and track action items.
• Maintain attendance records, manuals, and other office documentation.
• Manage office supply inventory and place purchase orders as needed.
• Oversee logistics for shipments, courier services, and marketing sample inventory.
• Monitor office facilities and fixed assets, coordinating maintenance when required.
• Provide general operational and administrative support as assigned by the supervisor.

Required profile

• Bachelor’s degree, Technologist, or current studies in Accounting, Business Administration, Industrial Engineering, or a related field.
• 1–2 years of experience in administrative support, office administration, or accounting support.
• Intermediate English proficiency (B1 or higher).
• Strong organizational, communication, and multitasking abilities.

Required skills

• Advanced knowledge of Microsoft Excel.
• Advanced knowledge of Microsoft Word.
• Advanced knowledge of Microsoft PowerPoint.

What we offer

• Opportunity to work for a global technology leader.
• Collaboration with regional and global teams.
• Continuous learning and career growth in an innovative environment.