HR Talent Acquisition Administrator

About the role

We are looking for a detail‑oriented Talent Acquisition Administrator to support our recruitment operations across the Americas. The role will ensure a smooth hiring process by coordinating interviews, managing candidate communications, and providing administrative support to recruiters and hiring managers.

Key responsibilities

• Coordinate and schedule interviews across multiple teams, time zones and stakeholders.
• Manage candidate communications throughout the interview process to ensure a positive experience.
• Support recruiters and hiring managers with interview logistics and calendar management.
• Prepare and maintain recruitment documentation and hiring records.
• Update and maintain applicant tracking systems (ATS) and recruitment databases accurately.
• Assist with job postings and requisition administration.
• Support onboarding coordination and pre‑employment administrative activities.
• Track recruitment metrics and provide administrative reporting support.
• Ensure compliance with company policies and local employment practices.
• Provide general administrative support to the Talent Acquisition team.

Required profile

• Bachelor’s degree in Human Resources, Business Administration, Psychology or a related field (preferred).
• 1–3 years of experience in talent acquisition coordination, HR administration or recruiting operations.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information professionally.
• Proactive, customer‑service oriented mindset and ability to manage multiple priorities.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• Experience with Applicant Tracking Systems (ATS)