Administration Specialist

About the role

The Administration Specialist ensures the proper maintenance and functionality of office facilities, supports infrastructure‑related activities, and manages administrative processes related to fixed assets at Kuehne+Nagel.

Key responsibilities

• Coordinate and follow up on office maintenance activities to keep facilities in good operating condition.
• Provide administrative support for physical infrastructure, including office improvements, repairs, and facility‑related requirements.
• Manage and maintain fixed asset records, ensuring accurate documentation and appropriate follow‑up.
• Monitor post‑delivery warranties for office renovations and improvement works, coordinating with suppliers and service providers.
• Support the coordination of vendors, maintenance requests, and infrastructure‑related services.
• Prepare and maintain administrative reports, records, and tracking tools to monitor activities, costs, and pending requirements.

Required profile

• A degree or technical qualification in Business Administration, Administrative Management, Facilities Management, or a related field.
• Experience in office maintenance coordination and administrative support for physical infrastructure.
• Knowledge of fixed asset management, including tracking, documentation, and record maintenance.
• Experience following up on warranties and pending issues related to office renovations or facility works.
• Strong organizational, planning, communication, and follow‑up skills.
• Attention to detail and ability to coordinate multiple requests and activities.

Required skills

• Intermediate to advanced Excel skills.

What we offer

• Opportunity to contribute to the efficient operation and maintenance of a professional workplace.
• Chance to develop expertise in administrative management, facilities support, and fixed asset control.
• Collaborative work environment within a global logistics organization.
• Indefinite‑term employment contract.