Assistant Depot Administrator

About the role

The Assistant Depot Administrator supports the depot’s daily operations, ensuring documentation, compliance, and logistics processes run smoothly. You will work closely with the Depot Pharmacist and Facility Logistics Manager to maintain accurate records and supervise staff.

Key responsibilities

• Manage the physical file system, keeping information organized and up‑to‑date for customers and compliance.
• Prepare compliance reports, support audit processes, and supervise general service staff and cleaning activities.
• Assist HR with depot staff updates and handle local purchasing in a timely manner.
• Perform receipt and shipment verification of investigational drugs, diagnostic kits, and clinical supplies under pharmacist supervision.
• Label and pack materials according to World Courier SOPs, and operate the CTM‑STAR system for inbound, outbound, return, and relocation processes.

Required profile

• Technical or professional studies in administrative or accounting sciences; high school diploma required.
• 3+ years of experience in administrative support, document control, or logistics.
• Excellent interpersonal skills, initiative‑taking, and ability to handle sensitive information.

Required skills

• Computer proficiency and experience with CTM‑STAR Operative System.
• Knowledge of SOPs for material handling, labeling, and packaging.
• Oral and written English (desirable).