Executive Assistant – Support Leadership Team in Medellín

About the role

We are seeking a proactive Executive Assistant to support the leadership team of a U.S.-based law firm operating from our Administrative Resource Center in Medellín. The role involves managing high‑level administrative tasks, coordinating complex schedules, and ensuring seamless day‑to‑day operations while handling confidential information with the utmost professionalism.

Key responsibilities

• Manage multiple executive calendars, schedule and reschedule appointments, and resolve conflicts efficiently.
• Coordinate meetings, including invitations, room reservations, virtual links, agendas, and follow‑up on action items.
• Arrange domestic and international travel, handling flights, accommodations, transportation, itineraries, and last‑minute changes.
• Prepare, proofread, and organize correspondence, reports, presentations, and other business documents.
• Maintain organized electronic filing systems, databases, spreadsheets, and administrative records.
• Assist in planning and executing meetings, conferences, firm events, and special projects.
• Support daily office operations and other executive support functions as needed.
• Handle confidential and sensitive information with discretion.

Required profile

• Bachelor’s degree in Business Administration, Communications, Management or a related field.
• Minimum 5 years of experience supporting senior executives or C‑level leadership.
• Fluent English (C2 level) – written and spoken.
• Academic record with GPA 4.0 or higher.
• Strong organizational, time‑management and multitasking abilities.

Required skills

• Advanced proficiency in Microsoft Office Suite.
• Advanced proficiency in Google Workspace.
• Experience with QuickBooks or similar bookkeeping software (preferred).