Executive Assistant to Director of Legal Operations (Remote)

About the role

We are looking for a highly organized Executive Assistant to support the Director of Legal Operations at a fast‑paced personal injury law firm. This remote, full‑time position ensures the director can focus on strategic priorities while day‑to‑day operational and administrative tasks are expertly managed.

Key responsibilities

• Manage the director’s calendar, meetings, vendor calls, and project deadlines.
• Coordinate daily workflows, prepare agendas, documents, and follow‑up items.
• Maintain digital files, shared drives, and project‑management systems.
• Assist with case pipeline metrics, intake performance, and departmental KPIs.
• Support audits of case files, intake calls, and workflow compliance.
• Draft professional communications and facilitate information flow among attorneys, paralegals, and leadership.
• Track operational initiatives such as SOP rollouts, training implementation, and technology projects.
• Maintain spreadsheets, dashboards, and performance trackers using cloud‑based tools.

Required profile

• Previous experience supporting leadership in law firms, legal operations, or professional services.
• Strong background in personal injury (PI) environments is highly preferred.
• Exceptional organizational skills and ability to handle confidential information.
• Proactive, detail‑oriented, and comfortable managing shifting priorities.

Required skills

• Microsoft Excel
• Google Sheets
• Project management platforms (e.g., Asana, Trello, Monday.com)
• Cloud‑based collaboration tools (e.g., Google Workspace, Microsoft 365)

What we offer

• Competitive monthly compensation of approximately $1,380 USD.
• Fully remote work environment.
• Opportunity to contribute to a growing legal operations team.