Executive Operations & AI - CEO Right Hand

About the role

This is a full-time, 100% remote executive operations role acting as a right hand to leadership. It is not a traditional virtual assistant position: you will take ownership of operations, turn high-level or unclear requests into organized next steps, and work closely with founders and executives to keep initiatives moving. Pay is $1,200-$1,500 USD per month depending on experience.

Key responsibilities

• Coordinate day-to-day operations, projects, priorities and deadlines, and track action items, follow-ups, deliverables and outstanding decisions.
• Build, document and improve workflows, processes and SOPs, and identify and solve operational bottlenecks.
• Maintain CRMs, project management tools, databases and internal documentation.
• Coordinate with team members, clients, vendors and other stakeholders.
• Support executive priorities, meetings, research, calendar and communications when needed.
• Use AI and automation tools to improve productivity and reduce repetitive work.
• Research problems independently and propose solutions; support other areas of the business as needed.

Required profile

• Experience in business operations, executive operations, project coordination, process improvement or a similar role.
• Strong ownership, independent and proactive work style; experience with founders, CEOs or senior leadership is highly valued.
• Excellent organization, prioritization and follow-through; comfortable managing multiple projects and changing priorities.
• Professional written and spoken English (C1/C2).
• Experience working remotely with U.S.-based teams is a plus.

Required skills

• Building or improving workflows, SOPs and internal processes.
• Tech-savvy and quick learner of new tools.
• Experience with AI tools such as ChatGPT, Claude, Gemini or similar.
• Automation tools such as Zapier, Make, n8n or AI agents are a strong plus.
• Familiarity with Notion, ClickUp, Monday.com, Asana, Airtable, HubSpot or similar platforms.

What we offer

• 100% remote position, full-time contractor opportunity.
• Pay of $1,200-$1,500 USD per month depending on experience.
• 10 paid time off days and 3 sick days per year.
• 6 U.S. federal holidays.
• Direct work with U.S.-based businesses and exposure to AI, automation and modern business systems.