Finance & Operations Executive Assistant (Remote)

About the role

A recruiting firm is hiring a Finance & Operations Executive Assistant for a growing client company. The role focuses on finance and accounting, while also supporting several leaders, including the CEO, with executive coordination and process improvements. It is a full-time, long-term remote position open to candidates based in Latin America, with part-time, full-time and hybrid arrangements considered.

Key responsibilities

• Support day-to-day finance and accounting, keeping records accurate and tasks completed on time
• Assist with accounts payable, accounts receivable, transaction tracking, reconciliations and general accounting
• Maintain financial spreadsheets, accounting records and supporting documentation
• Prepare financial reports and summaries for leadership review and track deadlines and reporting needs
• Review records for discrepancies and opportunities for improvement, and coordinate finance requests with stakeholders
• Provide executive support: coordinate calendars, meetings and follow-ups, maintain records of priorities and action items, and help the CEO manage priorities and relationships
• Track projects and deadlines, organize company documentation and internal processes, and suggest workflow improvements
• Handle sensitive financial and executive information with confidentiality

Required profile

• Strong hands-on finance and accounting experience and practical experience with financial records and reports
• Working knowledge of accounts payable, accounts receivable, reconciliations and accounting software
• Experience coordinating tasks and deadlines across multiple stakeholders
• Ability to work independently and collaboratively in a remote environment
• Must be based in Latin America
• Preferred: agency experience, executive assistance experience, and experience supporting a CEO or founder

Required skills

• Microsoft Excel or Google Sheets for financial tracking and reporting
• QuickBooks Online, Xero, Sage, Microsoft Outlook, Google Calendar, Microsoft Teams, Slack, Zoom, Google Drive, SharePoint, Asana, ClickUp, Notion

What we offer

• Best salaries in the industry, paid in the candidate's currency of choice
• Permanent remote work from the specified location
• Growth and advancement opportunities
• Full benefits