Hotel Partnerships Coordinator

About the role

The Hotel Partnerships Coordinator will support the annual contracting season for a Destination Management Company, ensuring hotel agreements are up‑to‑date and that the operations team has accurate booking instructions. This role blends contract administration, data management, and partner communication within a remote, international team.

Key responsibilities

• Collect, renew, and organize hotel agreements, rate sheets, addendums, and signed contracts.
• Track contract expirations, renewal deadlines, and missing information.
• Review agreements for NET rates, commissions, inclusions, blackout dates, and cancellation policies.
• Verify rates by comparing NET vs. BAR, confirming margins and correct setup.
• Assist with rate loads in SynXis, DerbySoft, or similar distribution platforms.
• Enter and maintain hotel data in Tourcube, ensuring clean, duplicate‑free records.
• Support data‑entry projects for rates, images, descriptions, taxes, and inclusions.
• Prepare internal presentations, property summaries, cheat sheets, and webinar materials.
• Update booking instructions and internal notes for the operations team.

Required profile

• C1 level English with strong written communication skills.
• Comfortable communicating with hotel partners via email and phone.
• Highly detail‑oriented when handling rates, contract terms, and booking instructions.
• Organized, able to manage trackers, folders, and deadlines.
• Collaborative and effective while working remotely with cross‑functional teams.

Required skills

• Advanced Excel and Google Sheets (VLOOKUP, Pivot Tables, IF formulas, INDEX/MATCH, filtering, sorting).
• Experience with Tourcube, CRM tools, SynXis, DerbySoft, and shared drives.

What we offer

• Competitive salary.
• Prepaid medicine and life insurance.
• Indefinite‑term labor contract with full Colombian legal benefits.