Medical Affairs Project Analyst

About the role

The Medical Affairs Project Analyst supports reliable, compliant and efficient execution of Medical Affairs operations across the NOLA cluster. The role coordinates project documentation, systems, vendors, contracting, budgets, payments and close-out, gives responsive guidance to project owners and keeps inspection-ready records while supporting continuous improvement.

Key responsibilities

• Support end-to-end delivery of Medical Affairs projects, from intake and planning through contracting, execution, payment, reconciliation and close-out.
• Maintain complete, accurate and timely project records in approved systems such as MAPP Navigator/Engagement+, Ariba, Aravo and Reltio.
• Coordinate operational documentation such as concepts, due-diligence materials, vendor information, contract requests, funding confirmations, attendance evidence and close-out documents.
• Support budget planning, purchase orders, invoices, accruals, payment status, forecasts, contract amendments and financial reconciliations, and route issues to the right owner.
• Support vendor creation and contracting workflows, ensuring required approvals and signatures are completed.
• Apply MAPP policy, standards, SOPs, country annexes, fair-market-value requirements and local procedures for interactions with healthcare professionals and organizations.
• Perform quality checks before submission, maintain inspection-ready files and trackers, and support audits, monitoring and quality reviews.
• Provide operational guidance to colleagues while keeping accountability with the project owner, and partner with Quality, Compliance, Legal, Finance, Procurement and others.
• Monitor timelines, workload and service levels, escalate risks early and propose process improvements, standard work and automation.
• Protect confidential information and comply with records management, privacy, pharmacovigilance and product-quality reporting obligations.

Required profile

• Bachelor's degree in business administration, finance, industrial engineering, health administration, life sciences or a related discipline, or equivalent experience.
• At least 4 years of experience in project coordination, operations, finance administration, procurement, compliance support or a comparable role.
• Preferred: experience in the pharmaceutical, healthcare or another regulated industry, and experience supporting multicountry or cluster operations in Latin America.
• Ability to work independently within defined procedures and escalate exceptions appropriately.

Required skills

• Strong Excel and Microsoft 365, including structured tracking, reconciliation, reporting and presentation.
• Working proficiency in English.
• Preferred: hands-on experience with MAPP Navigator/Engagement+, Ariba, Aravo, Reltio, purchase orders, invoices, vendor management and contracting workflows.