Purchase Order Administration Vendor Specialist

About the role

Johnson & Johnson is hiring a Purchase Order Administration Vendor Specialist in Bogotá, Colombia, within its Quality function (Customer/Commercial Quality). The role covers end-to-end PO administration and also acts as the point of contact for the local general services vendor covering LATAM.

Key responsibilities

• Receive and review PO creation requests via Salesforce (SFDC) cases, check that the required PO template is attached and complete, and follow up with requestors until all details are provided.
• Create purchase requisitions in eMP and route them to the approver, then create the purchase order in eMP once approved and email the PO number to the supplier.
• Receive supplier invoices and send them to Procurement, create the goods receipt after delivery so the PO can be closed and the supplier paid, and track open PRs and POs.
• Keep accurate case and PO records, ensure compliance with company policy, procurement guidelines and audit requirements, and guide requestors on submitting complete PO requests.
• Manage the local general services vendor for LATAM, maintain strong working relationships and monitor vendor performance against SLA targets.
• Resolve issues, escalate LATAM local general services matters, coordinate with the LGS team and vendor, and recommend process improvements with documented job aids.

Required profile

• 2-3 years of previous business process or business operations experience.
• Fluency in written and spoken English is required.
• Preferred: Bachelor's degree, preferably in Business Administration, Finance, Supply Chain Management or a related field.
• Preferred: good understanding of Accounts Payable, Payments, Sourcing and Contracting and Source-to-settle operations.
• Preferred: proficiency in English and another regional language.

Required skills

• Prior experience with purchasing systems such as Ariba or equivalent is a plus.
• Attention to detail, organization and time management, and ability to handle multiple tasks in a fast-paced environment.
• Demonstrated understanding of AI concepts and frameworks, including responsible and ethical AI practices, and experience writing effective prompts to improve efficiency.