Remote Executive Assistant – Bogotá (US-based team)

About the role

We are looking for a highly organized, detail‑oriented Remote Executive Assistant based in Bogotá to support our US‑based leadership team. You will act as the gatekeeper for executive workflows, managing calendars, communications, and project coordination across time zones.

Key responsibilities

• Manage complex executive calendars, schedule high‑level meetings across EST/CST, and handle email correspondence.
• Coordinate project tasks, track milestones, and ensure deliverables using tools such as Asana, ClickUp, Monday.com, or Trello.
• Maintain and build financial and operational spreadsheets, ensuring data integrity and generating clean reports.
• Take detailed meeting minutes, document SOPs, and help scale company processes.
• Provide general admin support including light billing/invoicing tracking, travel planning, research, and miscellaneous operational tasks.

Required profile

• Native‑level English (written and verbal) with confidence to interact directly with US clients and executives.
• Exceptional attention to detail and a proactive, process‑oriented mindset.
• Proven project‑management ability to organize chaotic inputs, prioritize tasks, and drive projects to completion independently.
• Reliable high‑speed internet, backup power/connection, modern computer, and a quiet professional remote workspace.

Required skills

• Advanced Excel / Google Sheets (PivotTables, VLOOKUP, XLOOKUP, conditional formulas).
• Google Workspace suite (Gmail, Drive, Docs).
• Collaboration tools: Slack and Zoom.
• Project‑management platforms: Asana, ClickUp, Monday.com, Trello.

What we offer

• Stable USD compensation paid on a regular basis.