Remote Executive Assistant - Business Operations & BD Support

About the role

FreedUp is seeking a proactive, detail-oriented Executive Assistant to support the Founder of a remote-first company building geospatial and open-source software. The role covers business operations and day-to-day logistics, and suits someone who works well asynchronously, communicates clearly in writing and manages priorities independently. It is a full-time position paid $1,000-$1,800 per month depending on experience.

Key responsibilities

• Inbox and communications management: maintain Inbox Zero, triage and respond on the Founder's behalf where appropriate, and flag priorities.
• Calendar management: own and optimize the calendar, protect focus time, schedule meetings, confirm, prepare and take notes, and treat confirmed meetings as firm commitments.
• Business development admin and CRM upkeep: maintain the CRM and BD pipeline, support prospecting, and track BD activity end to end.
• Proposal and bid coordination: coordinate proposals and bids, including government bids, managing timelines, formatting and inputs, and surfacing deadlines hidden in source documents.
• Travel and event coordination: plan flights, accommodation and itineraries, pre-screen conference invites, flag conflicts and apply the Founder's known preferences.
• Expense reporting and reconciliation, and research and coordinate attendance at industry conferences.
• Act as a communication link between the Founder and the internal team, and compile a company scorecard with proactive updates.
• Support social media publishing, personal and life admin, and future event planning.

Required profile

• 3+ years as an Executive Assistant, Operations Coordinator or similar role supporting senior leadership, ideally in a technical or startup environment.
• Excellent written and verbal communication, with a track record of proactive, consistent updates.
• Strong organization and prioritization, able to work independently in an async, distributed team.
• Proven ability to handle sensitive information with sound judgment, and reliable on calendar commitments and deadlines.
• Plus: experience supporting business development, CRM upkeep or sales pipelines, and coordinating proposals or bid documents.

Required skills

• Tech-savvy: Slack, Gmail, Google Workspace and CRM/project management tools, with the ability to learn and set up automations.
• Reliable high-speed internet and a modern home office setup.
• Nice to have: basic expense reporting, reconciliation or bookkeeping, and familiarity with procurement documents such as RFPs.

What we offer

• International experience and the opportunity to work remotely from anywhere.
• Supportive, collaborative team and learning and development opportunities.
• Potential performance bonuses, PTO and HMO coverage after 3 months.