Remote Executive Assistant (US‑based leadership)

About the role

We are looking for a highly organized Remote Executive Assistant to support our US‑based leadership team from Bogotá. The role involves managing executive workflows, calendars, and data while acting as the primary point of contact for internal and external stakeholders.

Key responsibilities

• Manage complex, multi‑time‑zone calendars and coordinate high‑level meetings.
• Handle email correspondence and act as gatekeeper for executive communications.
• Track project tasks, follow up on milestones, and ensure deliverables using tools such as Asana, ClickUp, Monday.com or Trello.
• Maintain and build financial and operational spreadsheets, ensuring data integrity and generating reports.
• Take detailed meeting minutes, document SOPs, and support light billing, invoicing, travel planning and research.

Required profile

• Native or near‑native English proficiency (written and verbal).
• Exceptional attention to detail and ability to spot errors before they occur.
• Strong project‑management mindset with the ability to organise chaotic inputs into clear systems.
• Reliable high‑speed internet, backup power, and a quiet professional remote workspace.

Required skills

• Advanced Excel / Google Sheets (pivot tables, VLOOKUP/XLOOKUP, conditional formulas).
• Google Workspace (Gmail, Drive, Docs).
• Collaboration tools: Slack, Zoom.
• Project‑management platforms: Asana, ClickUp, Monday.com, Trello.

What we offer

• Stable compensation paid in US dollars.
• Remote work with flexible hours aligned to US time zones.