Senior Administrative Assistant

About the role

Thermo Fisher Scientific is hiring a Senior Administrative Assistant to provide high-level support to executive leadership. The role involves managing complex calendars, coordinating travel, facilitating communications and ensuring effective office operations, working closely with senior leaders and handling confidential information with discretion.

Key responsibilities

• Manage complex calendars and coordinate travel
• Coordinate meetings and events, and prepare professional communications and presentations
• Manage expenses and vendor relationships
• Serve as a key liaison between executives and internal and external stakeholders
• Anticipate needs and support operational excellence across the organization

Required profile

• 4 years of executive administrative support experience, preferably in a large organization
• Preferred fields of study: Business Administration or a related field
• Ability to handle confidential information with discretion and to work independently with good judgment in a deadline-oriented environment
• Availability to support occasional off-hours needs; additional languages preferred

Required skills

• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Calendar management and scheduling across multiple time zones
• Strong written and verbal communication and attention to detail
• Experience coordinating complex travel, planning meetings and events, and using expense reporting systems and purchase orders
• Concur, Workday and other enterprise systems preferred