Senior Executive Assistant - 100% Remote

About the role

Talento is hiring a Senior Executive Assistant to work directly with the leadership of a U.S.-based company, supporting both business operations and personal logistics. This is a high-trust, 100% remote position based in Colombia, open to someone polished, articulate and composed, who can switch between friendly conversation and a formal tone.

Key responsibilities

• Manage calendars, meetings, invitations and time zones.
• Prepare NDAs, contracts and advisor agreements using templates and AI tools, manage signatures through Dropbox Sign and keep records organized.
• Handle business and personal logistics such as equipment returns, forms, online purchases and international shipping.
• Follow up on relationships with thank-you notes, meeting follow-ups and personalized gifts.
• Anticipate needs and own every task from start to finish.

Required profile

• 3+ years as an Executive Assistant or in a senior administrative role.
• C1 English with excellent written communication.
• High discretion with confidential information.
• Strong sense of ownership, delivering on time without reminders.

Required skills

• Comfort with AI tools (Claude, ChatGPT) and fast learning of new software.
• Experience with, or quick adoption of, Google Workspace, Dropbox Sign, Gusto, QuickBooks and Amazon.
• A polished professional presence and a clean, distraction-free video-call setup.

What we offer

• Indefinite-term employment contract (Contrato a Término Indefinido).
• Schedule Monday to Friday, 12:00 p.m. to 8:00 p.m. (Colombia time).