Senior Executive Assistant to the CEO

About the role

Veta Virtual is seeking a Senior Executive Assistant to support the CEO of a fast‑growing, award‑winning digital marketing agency. This remote, high‑trust position blends traditional EA duties with strategic project ownership, helping the founder stay focused, organized, and decisive.

Key responsibilities

• Manage the CEO’s inbox, calendar, meetings, reminders, and follow‑ups, protecting his time.
• Capture open loops, ideas, and action items, turning them into clear next steps with owners, deadlines, and priorities.
• Design and implement practical systems such as trackers, decision lists, weekly briefs, and follow‑up rhythms.
• Proactively follow up with internal teams, vendors, partners, candidates, and attorneys to keep commitments on track.
• Lead or fully own strategic projects from start to finish with minimal direction.
• Manage up respectfully, pushing back when the CEO becomes a bottleneck.

Required profile

• 5+ years of experience in a senior EA, executive operations, chief‑of‑staff, or similar high‑level support role.
• Demonstrated ability to build structure and operating rhythms from scratch.
• Strong project coordination skills across multiple stakeholders.
• Excellent written communication, able to adapt to the CEO’s voice.
• High discretion and independent judgment handling sensitive information.
• Comfortable thriving in ambiguous, fast‑moving environments.
• Based in Latin America or Europe.

Required skills

• Google Workspace
• Slack
• ClickUp
• Notion
• HubSpot
• Airtable
• Proficiency with AI tools (preferred)

What we offer

• Competitive salary paid in USD, monthly.
• 10 paid vacation days per year plus U.S. federal holidays and a birthday PTO day.
• 100% remote work for candidates in LATAM or Europe.
• Fast‑paced environment where your judgment directly shapes the CEO’s operations.
• High‑trust culture that values discretion from day one.