Senior Staff Assistant – Office of SRSG, UN Mission

About the role

The Senior Staff Assistant provides high‑level administrative support to the Special Representative of the Secretary‑General (SRSG) of the United Nations Verification Mission in Colombia. Based in Bogota, the incumbent ensures the SRSG’s office runs smoothly and efficiently, handling complex scheduling, correspondence, and travel arrangements.

Key responsibilities

• Manage and maintain the SRSG’s calendar, appointments, meetings and official engagements with senior officials and delegations.
• Prepare briefing materials, compile background documents and ensure all information is up‑to‑date for meetings and missions.
• Screen, prioritize and handle incoming and outgoing correspondence, including confidential and sensitive communications.
• Draft, edit and finalize letters, notes, submissions and other documents, ensuring accuracy and timeliness.
• Track decisions and action points from meetings, coordinating follow‑up across mission components and UN agencies.
• Organise official travel, including itineraries, visas, clearances and logistical arrangements.
• Provide administrative support for attendance, leave monitoring, travel claims and requisitions.
• Maintain secure record‑keeping and handle sensitive information in line with UN standards.

Required profile

• Proven professionalism with thorough knowledge of UN administrative and protocol policies.
• High level of discretion, tact and interpersonal skills for handling confidential matters.
• Strong initiative, good judgment and ability to work under pressure.
• Commitment to gender equality and inclusive participation.

Required skills

• Excellent written and oral communication in English.
• Advanced organizational and time‑management abilities.
• Proficiency in standard office software and UN correspondence systems.