Site Executive Assistant

About the role

DePuy Synthes, part of Johnson & Johnson's Orthopaedics business, is recruiting a Site Executive Assistant in Bogota, Colombia. The role provides high-level administrative and operational support to senior leaders and teams at DePuy Synthes' GBS office, managing complex schedules, communications and coordination. It is described as a highly visible role with broad exposure to leadership decision-making and cross-functional collaboration.

The planned separation of the Orthopaedics business into a standalone company is expected to be completed within 18 to 24 months. Accepting the position means becoming an employee of DePuy Synthes after the transaction closes, governed by its employment processes and benefit plans.

Key responsibilities

• Provide administrative support to senior leaders: calendar management, meeting coordination, travel arrangements and expense reporting.
• Prepare, edit and manage presentations, reports, correspondence and other business documents.
• Coordinate internal and external meetings, including logistics, agendas and follow-up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events and off-sites.
• Handle confidential and sensitive information with discretion.
• Act as a key coordinator for site operations, working with internal stakeholders and external partners to keep the office organized and professional.
• Identify opportunities to improve administrative processes and support operational efficiency.

Required profile

• Bachelor's degree in Business Administration, Communications or a related field is preferred; equivalent education and experience will be considered.
• 2-4 years of experience providing administrative or executive support to senior leaders.
• English proficiency is required.
• Preferred: experience supporting executives in a global or matrixed organization, familiarity with multiple time zones, experience with leadership events or off-sites, and exposure to healthcare, medical device or regulated industries.
• Administrative or Executive Assistant certification is preferred.

Required skills

• Managing complex calendars, schedules and competing priorities.
• Microsoft Office: Outlook, Word, Excel and PowerPoint.
• Discretion with confidential information.
• Preferred: experience supporting leadership events, town halls or off-site meetings.

Minimal travel is expected, up to 10%.