Virtual Executive Assistant to the CEO (Remote, EST hours)

About the role

Collective Residential seeks a proactive Virtual Executive Assistant to support the CEO across multiple companies. This remote position requires working EST hours and occasional availability outside standard times for urgent matters.

Key responsibilities

• Manage complex scheduling for internal and external meetings across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodations, and ground transportation.
• Support event planning for leadership meetings, board sessions, and special projects.
• Provide day‑to‑day administrative support such as email management, document preparation, and follow‑ups.
• Maintain strict confidentiality while handling sensitive company and personal information.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.

Required profile

• 5+ years experience as an Executive Assistant, with at least 2 years supporting C‑level executives.
• Fluent English with excellent written and verbal communication and a neutral accent.
• Highly proactive, detail‑oriented, and able to navigate ambiguity and shifting priorities.
• Ability to work EST hours consistently and be flexible for urgent needs.

Required skills

• Strong organizational and problem‑solving abilities.
• Tech‑savvy and comfortable adopting new systems, tools, and AI solutions.

What we offer

• $2,500‑$3,000 USD monthly salary, based on experience.
• Fully remote work arrangement.