Executive Operations Assistant (Remote)

About the role

Job Duck is seeking a proactive Executive Operations Assistant to support high‑level leaders in a fast‑paced, client‑focused environment. This fully remote, full‑time position ensures daily operations run smoothly through effective calendar management, clear communication, and strong task execution.

Key responsibilities

• Manage complex executive calendars and coordinate meetings across multiple stakeholders.
• Prepare agendas, track action items, and follow up on deliverables.
• Monitor executive inboxes, handle communications, and resolve scheduling conflicts.
• Coordinate travel logistics and ensure timely completion of all tasks.
• Support planning and execution of key business sessions and recurring meetings.
• Draft and organize internal and external communications.
• Maintain accurate data and workflows within CRM systems.
• Manage tasks and deadlines using project‑management tools.

Required profile

• Minimum two years of experience in an executive assistant or administrative support role.
• Strong English proficiency with professional written and verbal communication.
• Excellent organizational skills and meticulous attention to detail.
• Ability to manage multiple priorities in a fast‑moving environment.
• Proactive mindset with strong follow‑through and accountability.
• Reliable remote work setup (laptop/PC, headset, stable internet).
• Quiet, distraction‑free workspace.

Required skills

• Experience with CRM platforms.
• Familiarity with project‑management software.

What we offer

• Monthly compensation ranging from $1,060 to $1,150 USD.
• Paid time off and parental leave.
• Referral bonuses.
• 100% remote, long‑term career opportunity.
• Professional development and training.
• Dedicated support from the Job Duck team.