Bilingual Executive Assistant (English/Spanish)

About the role

Thermo Fisher Scientific is looking for a highly proactive, resourceful and tech-savvy bilingual Executive Assistant (English/Spanish) to provide high-level support to senior leadership. The role goes beyond traditional administration: it calls for speed, urgency, ownership, attention to detail and the ability to anticipate needs and solve problems before they escalate. It suits someone comfortable with technology, automation and AI-enabled tools, and with strong PowerPoint and executive presentation skills.

Key responsibilities

• Provide high-level administrative and operational support to senior leadership, including complex multi-time-zone calendars, domestic and international travel, and meeting coordination.
• Anticipate executive needs, identify potential conflicts and risks, and act as a trusted point of contact internally and externally.
• Handle confidential information with discretion and support project coordination, leadership meetings, business reviews and town halls.
• Create, edit and deliver polished executive PowerPoint presentations, turning notes, data and ideas into clear, visually compelling materials.
• Identify opportunities to automate repetitive tasks, use AI and productivity tools, and build smarter workflows for recurring activities.
• Draft and edit communications in English and Spanish, coordinate across functions, countries and time zones, and follow through on open actions and deadlines.

Required profile

• 5-7 years of administrative and executive support experience, preferably with senior or executive-level leadership in a complex, fast-paced organization.
• Bachelor's degree preferred, ideally in Business Administration or a related field, or equivalent professional experience.
• Full professional fluency in English and Spanish, written and spoken; Portuguese is a strong plus.
• Experience with enterprise systems such as Workday, Concur, PRMS or similar, and with AI, automation tools and digital productivity solutions.
• Ability to work independently, anticipate needs, and adapt quickly to changing priorities; flexibility with work hours when needed.

Required skills

• Expert Microsoft Office / Microsoft 365, especially Outlook, Word, Excel, PowerPoint and Teams.
• Advanced calendar management across multiple time zones and complex travel coordination.
• Strong written and verbal communication, project coordination and event planning.