Executive Assistant - Bogota

About the role

Oliver Wyman, a business of Marsh, is looking for an organized and enthusiastic Executive Assistant to support a mix of Partners and Principals in Bogota. The role covers business development, calendar and travel coordination, daily administration, timesheet and expense reporting, and team support. CVs should be submitted in English.

Key responsibilities

• Build relationships with clients and client EAs, track and maintain the sales pipeline in the CRM, and follow up on clients needing attention
• Prepare letters, proposals and other documents using Oliver Wyman formatting styles, and assist the Marketing Department with custom mailings
• Maintain Partners' diaries, schedule internal and external meetings, and group client meetings where possible
• Coordinate travel and accommodation, including booking cars and rail tickets
• Handle work permits and visas, manage documents and project deliverables, and act as central contact for administrative needs
• Prepare monthly timesheets and expense reports, or delegate them to a team assistant
• Cover EAs who are out of the office and provide training and support to new EAs

Required profile

• Bachelor's degree preferred
• At least 3 years of experience in an administrative or customer service position
• Experience in financial services, management consultancy or professional services is a plus
• English fluency is a must
• Confidentiality, strategic thinking, self-starter attitude and ability to handle a heavy workload with good time management

Required skills

• Excellent Word, PowerPoint and Excel skills
• Expert knowledge of Outlook
• Knowledge of CRM systems such as Microsoft Dynamics is a plus but not necessary