Executive Assistant II

About the role

Oliver Wyman, a business of Marsh, is looking for an organized and enthusiastic Executive Assistant to support a mix of Partners and Principals in Bogota. The role covers business development, calendar and travel coordination, daily administration, timesheet and expense reporting, and team support. CVs should be submitted in English.

Key responsibilities

• Build relationships with clients and client EAs, track sales activity and pipeline, and follow up on clients needing attention
• Prepare letters, proposals and other documents using Oliver Wyman formatting styles, and assist the Marketing Department with custom mailings
• Maintain diaries for Partners, schedule internal and external meetings, and group client meetings where possible
• Coordinate travel and accommodation, including booking cars and rail tickets
• Obtain work permits and visas, manage documents and project deliverables, and act as central contact for administrative needs
• Prepare monthly timesheets and expense reports, and provide coverage for EAs and Principals/Partners while they are away or transitioning
• Train and support new EAs, take part in team meetings, and respect confidentiality

Required profile

• Bachelor's degree preferred
• At least 3 years' experience in an administrative or customer service position
• Experience in financial services, management consultancy or professional services is a plus
• English fluency is a must
• Strong service focus, excellent communication, maturity, judgment and discretion
• Ability to handle a heavy workload, meet deadlines and work with little guidance

Required skills

• Excellent Word, PowerPoint and Excel skills
• Expert knowledge of Outlook
• Knowledge of CRM systems such as Microsoft Dynamics is a plus but not necessary