Office Coordinator

About the role

An organized, proactive and service-oriented Office Coordinator is sought to support the People & Engagement team and keep the office running smoothly. The role covers administrative support, onboarding, events, vendor and facilities coordination, and customer-facing communication, working with internal teams and external service providers.

Key responsibilities

• Admin support: calendar management, meeting coordination, correspondence, documentation, record keeping and task follow-up
• Onboarding: welcome new hires, prepare workspaces, coordinate access and welcome materials, and work with HR, talent acquisition, IT and hiring managers
• Events and engagement: plan company events, celebrations, wellness activities and trainings, and support recognition programmes
• Vendors and facilities: coordinate vendors, track invoices, monitor service quality and escalate issues
• Customer service: respond to employee, visitor and candidate inquiries and represent the company professionally

Required profile

• Degree in Business Administration, Administrative Management or a related field
• 4-5 years of experience in administrative support, office coordination, facilities management or a similar role
• Experience coordinating vendors, office logistics or administrative processes
• B1-B2 English proficiency
• Nice to have: onboarding or event experience, basic knowledge of purchasing/invoicing/accounting or ERP systems, and familiarity with occupational health and safety procedures

Required skills

• Basic to intermediate Microsoft Excel or Google Sheets
• Email, calendar management and workplace communication tools
• Organization, planning, time management and attention to detail

What we offer

• Flexible PTOT, tenure, visual and referral bonuses, birthday PTOT
• Prepaid medical insurance and monthly snack allowance
• Weekly breakfast and lunch, pet-friendly offices and free on-site parking
• Wellness initiatives, career development and English sessions
• Partnerships and discounts