Remote Executive Assistant - Operations & CEO Support

About the role

FreedUp is looking for a proactive, detail-oriented Executive Assistant to support the Founder and CEO of a growing, London-based company. The role is fully remote and full-time, and focuses on taking recurring administrative work off the business so the CEO and his leadership team can stay focused on strategy and execution. It is not a simple travel and scheduling job.

Key responsibilities

• Own the CEO's calendar and inbox: schedule, protect focus time, flag priorities and draft or send responses.
• Design and run a company-wide system for tracking commitments, follow-ups and deadlines across the leadership team.
• Prepare the CEO for internal and external meetings.
• Handle recurring admin and finance tasks: track commission payments, chase missing invoices or receipts, generate and chase invoices, and follow up on accounting reconciliation issues.
• Batch approvals, signatures and contract sign-offs into short, focused working sessions.
• Act as the central point of contact between the CEO, the leadership team and external partners, and give structured updates on open items and priorities.

Required profile

• 3+ years of experience as an Executive Assistant, Operations Manager or similar role supporting senior leadership; a deep operations background is strongly preferred.
• Excellent written and verbal communication, with advanced or fluent English (C1-C2).
• Proven ability to handle sensitive and confidential information discreetly.
• Comfortable moving between high-level coordination and hands-on admin such as chasing invoices or fixing spreadsheets.

Required skills

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Slack and a task management tool such as Notion
• Basic knowledge of bookkeeping, invoicing or commission/reconciliation preferred
• Reliable high-speed internet and a quiet home office setup

What we offer

• Salary of $1,000 - $1,800 per month depending on experience
• International experience and the option to work remotely from anywhere
• Supportive team, learning and development opportunities, potential performance bonuses, PTO and HMO after 3 months