Remote Executive Assistant - Operations & Project Management

About the role

FreedUp is looking for a proactive, detail-oriented Executive Assistant Associate to support the Founder & CEO of a fast-growing, systems-driven organization. The role acts as an extension of the executive, stabilizing and scaling his day-to-day operations, improving written communication quality and ensuring nothing slips through the cracks. It is a full-time, fully remote position based in Colombia, paying $1,000-$1,800 per month depending on experience.

Key responsibilities

• Email and communication management: triage emails twice daily, draft and edit them in the founder's voice, organize them into four folders (Action Needed, Read Later, If Interested, Follow Up) and proofread outgoing messages.
• Calendar coordination: act as a gatekeeper, manage complex scheduling, prioritize high-value meetings, protect the weekly calendar template and account for in-person office time in Seattle (2-3 days per week).
• CRM maintenance: keep the CRM clean and up to date, with complete contact details, proper formatting, correct hyperlinks and notes.
• Task delegation and tracking: consolidate insurance information, organize personal documents and digital records, create consent forms for medical appointments, lead weekly check-ins and track task completion.
• Data and file management: back up and organize personal files, document and build standard operating procedures (SOPs) and turn recurring tasks into repeatable processes.
• Systems and tools: communicate daily via Slack, use BuilderTrend, expand Notion usage for SOPs and documentation, and use programs such as Monograph, Smartsheet, Gemini, Fathom and Fireflies.

Required profile

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator or similar role.
• Exceptional written communication, with the ability to write better than the executive.
• Strong organizational and execution skills, able to follow and replicate structured formats and act as a "memory system" for a fast-moving CEO.
• Comfortable handling confidential information and working with systems and SOPs.
• Ability to anticipate needs, work in high-accountability environments and adapt to evolving tools.

Required skills

• Reliable high-speed internet and a modern home office setup.
• Technical comfort with Slack, BuilderTrend, Notion, Monograph, Smartsheet, Gemini, Fathom and Fireflies.

What we offer

• Remote work from anywhere.
• International experience and a supportive, collaborative team.
• Learning and development opportunities.
• Potential performance bonuses, PTO and HMO after 3 months.